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Evidence Guide: ICTPMG5031A - Prepare a project brief

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

ICTPMG5031A - Prepare a project brief

What evidence can you provide to prove your understanding of each of the following citeria?

Plan a project brief

  1. Contact customer to obtain project details and approved network plan
  2. Assess current network conditions
  3. Analyse site survey data and geographical information to initiate studies if required
  4. Assess barriers to plan realisation
  5. Analyse the impact of relevant legislation, codes, regulations and standards on planning processes
Contact customer to obtain project details and approved network plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess current network conditions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse site survey data and geographical information to initiate studies if required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess barriers to plan realisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse the impact of relevant legislation, codes, regulations and standards on planning processes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop preliminary project brief

  1. Develop project specifications, including new technology according to customer requirements
  2. Draft a sketch plan according to enterprise practice for area in question
  3. Clarify project brief with the customer as required
  4. Present final report with option for approval before proceeding with project brief
Develop project specifications, including new technology according to customer requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Draft a sketch plan according to enterprise practice for area in question

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clarify project brief with the customer as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Present final report with option for approval before proceeding with project brief

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess tenders

  1. Follow process for seeking quotes or issuingtenders for completion of project
  2. Assess quotes or tenders against project criteria and any proposed variations
  3. Examine detailed project costing estimates to ensure that budget parameters are attained
  4. Assess competitive tenders with consideration to meet specified timeframes
  5. Obtain tender approval from the customer
Follow process for seeking quotes or issuingtenders for completion of project

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess quotes or tenders against project criteria and any proposed variations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Examine detailed project costing estimates to ensure that budget parameters are attained

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess competitive tenders with consideration to meet specified timeframes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain tender approval from the customer

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor contract progress and completion

  1. Monitor contract activity with progress against specifications
  2. Establish and maintain regular liaison with project manager and site supervisor
  3. Discuss contract problems or difficulties with project manager and contractor as required
  4. Negotiate and implement contract variations
  5. Prepare project completion advice in conjunction with project manager, installation manager and operational staff
  6. Undertake a quality audit of the project and submit any recommendations for improvement according to enterprise procedures
  7. Prepare a final report on project outcomes and achievement
  8. Present report to customer and obtain sign off
Monitor contract activity with progress against specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain regular liaison with project manager and site supervisor

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Discuss contract problems or difficulties with project manager and contractor as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate and implement contract variations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare project completion advice in conjunction with project manager, installation manager and operational staff

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake a quality audit of the project and submit any recommendations for improvement according to enterprise procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare a final report on project outcomes and achievement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Present report to customer and obtain sign off

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

develop a project brief for a telecommunications project

analyse and document considerations in project specifications

apply legislative and environmental conditions to project brief development

assess tenders and monitor contract work to completion.

Context of and specific resources for assessment

Assessment must ensure:

sites on which projects may be conducted

relevant databases, legislative requirements and other site and project related documentation.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct observation of the candidate undertaking brief preparation and monitoring contracts

review of project brief prepared by the candidate outlining specifications, specified timeframes, enterprise financial systems and policy

review of report prepared by the candidate outlining specified planning processes

oral or written questioning to assess knowledge of planning, types of systems and applications.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

ICTPMG5027A Develop customer premises equipment installation project plans

ICTPMG5039A Prepare project specifications.

Aboriginal people and other people from a non-English speaking background may have second language issues.

Access must be provided to appropriate learning and assessment support when required.

Assessment processes and techniques must be culturally appropriate, and appropriate to the oral communication skill level, and language and literacy capacity of the candidate and the work being performed.

In all cases where practical assessment is used it will be combined with targeted questioning to assess required knowledge. Questioning techniques should not require language, literacy and numeracy skills beyond those required in this unit of competency.

Where applicable, physical resources should include equipment modified for people with special needs.

Required Skills and Knowledge

Required skills

analytical skills to compare and evaluate most effective technical solutions

communication skills to:

liaise with internal and external personnel on technical and operational matters

negotiate approvals and contract arrangements with suppliers and contractors

literacy skill to:

interpret technical specifications, equipment manuals and tenders

write reports and document technical requirements and procedures

numeracy skills for:

confirming capacity requirements

budget requirements

planning and organisation skills to:

set out and monitor project requirements and priorities

undertake audits

problem solving skills to address variations and contract issues

research skills to maintain current technical product knowledge

Required knowledge

common customer telecommunications applications and related equipment

familiarity with the workplace and industry environment

leasing versus purchase options

legislative and environmental impacts including options for green ICT installations

network and transmission equipment

network topologies, interface and interconnect solutions

performance parameters and typical faults in equipment and related connection and transmission media, and various test equipment types

warranty information and contractor work guarantees

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Customer may include:

communication consultants

enterprises

government bodies

internal or external to the organisation

other carriers

service providers.

Project may include:

installation or upgrade for:

broadband network

switching

transmission

radio network:

fixed

mobile

systems including:

optical

radio

microwave and satellite

multiplexing

transmission

network management

physical support infrastructure

various transmission paths.

Network conditions may be obtained from:

capacity assessment data

network performance data associated with the network

traffic dimensioning data.

Site survey data may include:

building availability and capacity

earthing requirements environmental impact

geological surveys

line of sight data

power availability

regulatory and statutory requirements

site availability

site ownership and acquisition data

weather conditions.

Barriers to plan may include:

community opposition

environmental considerations

government policy

heritage legislation restrictions

local planning approvals.

Relevant legislation, codes, regulations and standards may include:

Australian Communications and Media Authority (ACMA) standards TS 14

Australian standards applying to radio frequency (RF) hazards

heritage legislation

industrial awards and conditions

International standards ISO 9000/9001

International Telecommunications Union (ITU) recommendations

National Parks Act

OHS Act

State/Territory and Federal Environment Acts

Telecommunications Act and relevant codes.

Project specifications may include:

broad project description

cost-benefit studies as a guide to the decision making process

costing estimates and operating budget

location, route, area, product and platform

planning options for future needs to include new technology

preferred equipment and vendors

profit margins according to enterprise policy

proposed project timing

resources

sketch plan.

New technology may include:

internet protocol (IP) networks

optical networks

virtual networks

web-based networks

wireless networks.

Process for seeking quotations or issuing tenders may include:

confidential tender processes

existing service level agreement

multiple quotes

requirements for preferred suppliers.

Consideration may include:

capacity

performance

price

product type

quality

timeframes.

Quality audit includes:

requirements of customer or organisation

review of process and methodology.